ISO 45001: 2018 SOFTWARE
Health and Safety / ISO 45001 : 2018 / Incident Reporting

ISO 45001 Software – No User License Fee

OH&S systems represent the safety culture within the organization and are intended to provide a safe and healthy workplace for all employees.

Momentum QMS helps foster this safety culture by allowing employees to easily report, investigate and resolve any safety events that occur within the organization. Moreover, the system uses a risk-based approach when evaluating any safety events and helps employees to plan, implement and monitor corrective to ensure that the risks have been addressed.

The system allows for the recording of Hazards or Incidents related to Environment, Fire, Injury / Illness, Natural Disaster, Near Miss, Security, Vehicle / Traffic and allows you to add your own classifications.

ISO 45001: 2018 Section Requirement Momentum QMS

4: Context of the organization

Understanding the context, the needs and any internal and external factors that affect the Organisation. Determine the scope and continually building, adapting and improving the OH&S management system.

Provides industry best practices and can be tuned to meet your organization’s unique needs and requirements. For example, Momentum QMS allows you to capture and monitor risks and opportunities (internal or external) that may impact the organization. The system promotes accountability, collaboration and involvement of personnel and stakeholders and yet is very simple to use and maintain.

Key takeaways: Flexibility and Adaptability


5: Leadership and worker participation

Emphasis on top management to engage fully with all aspects of the OH&S system.

Documents such as the OH&S policy can be developed with consultation and participation of key personnel. Such documents can be distributed and communicated to the relevant people and acknowledgments and exams can be used to confirm their understanding.

Momentum QMS is a centralized software, however, the roles, responsibilities and accountability is de-centralized. This allows leadership to not only communicate, enforce and promote Quality principles but at the same time enable teams to work collaboratively to solve problems.

Key takeaways: Centralized Software, Employee Training and Document Control


6: Planning

Risk-based thinking and Planning

Risk assessments can be initiated at all critical decision points within the system.

Risks can be captured from Hazard Identification, Incident, Near Miss reporting, Take 5, Job Safety Analysis or Safe work methods etc.

Furthermore, use of Bow-Tie analysis allow for a holistic view of risks within the organization and allows for actions/controls to be implemented that can be tracked and monitored till completion. The effectiveness of such control can also be measured.

Key takeaways: Risk Management, Objectives and Targets, Actions Tracking and Monitoring


7: Support

People, Place and Procedural aspects of the OH&S system + Organizational Knowledge

System can be set up to ensure all employees are competent in their tasks by capturing and automating organizational training and by integrating with the organizational Training matrix. Employees can be trained directly within the system or the system can even be used to capture external training.

Organisational knowledge can be expanded through a number of existing processes as a result of lessons learned, this information can then be codified in the system in terms of business rules and thus adding to the existing organizational knowledge bank.

Key takeaways: Document Control, Employee Training, Business Rules and processes


8: Operations

Operational Control and Emergency Planning

Operational processes can be automated within the system so that all documentation is captured directly within the system. Hazards and Incidents can be reported, controls can be implemented so that risks are reduced.

Change management can be undertaken to measure the impact of a change so that it can be implemented effectively. External suppliers and contractors can be added to the system and their role and activities can be controlled through access/ authorization controls so that any activities being performed by them are controlled/monitored.

Emergency preparedness plans can be developed and controlled within the system in consultation with key personnel and stakeholders. Emergency plans can be communicated and training conducted electronically to ensure employees are competent in handling emergency situations.

Key takeaways: Integrated modules, Change Management, Project Management, Training and Document Control


9: Performance evaluation

Compliance, Internal Audits, and Management Reviews

The Organization can document and monitor how it complies with specific legislative requirements and standards. Equipment can be monitored and schedules can be set up for its measurement, analysis, and performance. Such monitoring and measurement can be based on specifications and assigned to individuals for accountability and escalation purposes.

Audits can be developed and captured directly in the system with actions and investigations assigned to appropriate people so that there is accountability within the team. The system ensures that audits are followed up by improvements that ensure the effectiveness of carrying out an audit.

Meetings management allow the capture of management reviews and any actions are tracked in the system for future followup meetings.

Key takeaways: Equipment Maintenance and Calibration, Audits, Meetings and Analytics


10: Improvement

Non-Conformances and a commitment to continuous improvement

With standard modules for tracking Incidents, Hazards, Issues, Non-Conformances and Corrective actions you can be assured that all manner of issues are properly reported, assessed, investigated and controlled.

Reporting, Trending and Alerts form a key component of the continuous monitoring, measurement and improvement of the system.

Key takeaways: Hazards and Incidents, Non-Conformances, Corrective Actions, Analytics, Risk Management



Hazard management is a continuous process that organizations can utilize to improve the health and safety of its workplace.

Momentum QMS employs a problem-solving process that aims at:
  • Defining the problem (identify hazards)
  • Gathering Information (assess risks)
  • Solving the problem (control risks)


Integrated Risk assessments enable the organisation to use a risk based approach in its decision making. Use BowTie analysis to visualise and communicate the potential threats and consequences of a risk eventuating.


  • Quickly import your current checklists into Momentum QMS.
  • Capture custom responses, record photographs, electronic signatures and more.
  • Raise findings and assign actions to team members or external users.
  • Schedule audits and ensure that previous audit findings are monitored and closed off.


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