ISO 14001: 2015 SOFTWARE
Environmental Management / ISO 14001:2015

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Environmental Management Systems (EMS) are designed to provide organizations with the tools and techniques so that they may better manage their environmental responsibilities.

Momentum QMS helps organizations manage and reduce environmental impact by not only allowing employees to monitor and maintain environmental objectives and targets but also to easily report, investigate and resolve any environmental events.

Moreover, the system uses a risk-based approach when evaluating any environmental events and helps employees to plan, implement and monitor corrective actions to ensure that the risks have been addressed.

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ISO 14001: 2015 Section Requirement Momentum QMS

4: Context of the organization

Understanding the context, the needs and any internal and external factors (Environmental or Non Environmental) that affect the Organisation. Determine the scope and continually building, adapting and improving the OH&S management system.

Provides industry best practices and can be tuned to meet your organization’s unique needs and requirements. For example, Momentum QMS allows you to capture and monitor risks and opportunities (internal or external) that may impact the organization. The system promotes accountability, collaboration and involvement of personnel and stakeholders and yet is very simple to use and maintain.

Furthermore, Momentum QMS is an integrated platform where processes can communicate with one another and the system can be used to map a holistic view of the entire Environmental Management System.

Key takeaways: Flexibility and Adaptability

 

5: Leadership

Emphasis on top management to engage fully with all aspects of the Environmental Management System..

Documents such as the Environmental policy can be developed with consultation and participation of key personnel. Such documents can be distributed and communicated to the relevant people and acknowledgments and exams can be used to confirm their understanding.

Objectives and Targets can be set with respect to aspects such as Air, Land and Water and accountability can be set to demonstrate commitment and leadership.

Momentum QMS is a centralized software, however, the roles, responsibilities and accountability is de-centralized. This allows leadership to not only communicate, enforce and promote Quality principles but at the same time enable teams to work collaboratively to solve problems.

Key takeaways: Centralized Software, Environmental Aspects and Objectives, Employee Training and Document Control

 

6: Planning

Risk-based thinking and Planning

Risk assessments can be initiated at all critical decision points within the system.

Risks can be captured from Hazard Identification, Environmental Aspects and Objectives, Environmental Incident reporting etc.

Furthermore, use of Bow-Tie analysis allow for a holistic view of risks within the organization and allows for actions/controls to be implemented that can be tracked and monitored till completion. The effectiveness of such control can also be measured.

Key takeaways: Risk Management, Objectives and Targets, Environmental Incidents, Actions Tracking and Monitoring

 

7: Support

People, Place and Procedural aspects of the OH&S system + Organizational Knowledge

System can be set up to ensure all employees are competent in their tasks by capturing and automating organizational training and by integrating with the organizational Training matrix. Employees can be trained directly within the system or the system can even be used to capture external training.

Organisational knowledge can be expanded through a number of existing processes as a result of lessons learned, this information can then be codified in the system in terms of business rules and thus adding to the existing organizational knowledge bank.

Key takeaways: Document Control, Employee Training, Business Rules and processes

 

8: Operations

Operational Control and Emergency Planning

Operational processes can be automated within the system so that all documentation is captured directly within the system. Environmental Hazards and Incidents can be reported, and controls can be implemented so that risks are reduced.

External suppliers and contractors can be added to the system and their role and activities can be controlled through access/ authorization controls so that any activities being performed by them are controlled/monitored.

Emergency preparedness plans can be developed and controlled within the system in consultation with key personnel and stakeholders. Emergency plans can be communicated and training conducted electronically to ensure employees are competent in handling emergency situations.

Key takeaways: Integrated modules, Change Management, Project Management, Training and Document Control

 

9: Performance evaluation

Compliance, Internal Audits, and Management Reviews

The Organization can document and monitor how it complies with specific legislative requirements and standards. Environmental Aspects can be monitored and schedules can be set up for its measurement, analysis, and performance. Such monitoring and measurements can be assigned to individuals for accountability and escalation purposes.

Audits can be developed and captured directly in the system with actions and investigations assigned to appropriate people so that there is accountability within the team. The system ensures that audits are followed up by improvements that ensure the effectiveness of carrying out an audit.

Meetings management allow the capture of management reviews and any actions are tracked in the system for future followup meetings.

Key takeaways: Environmental Aspects Objectives and Targets, Audits, Meetings and Analytics

 

10: Improvement

Non-Conformances and a commitment to continuous improvement

With standard modules for tracking Environmental Aspects, Incidents, Hazards, Issues, Non-Conformances and Corrective actions you can be assured that all manner of issues are properly reported, assessed, investigated and controlled.

Reporting, Trending and Alerts form a key component of the continuous monitoring, measurement and improvement of the system.

Key takeaways: Environmental Aspects, Hazards and Incidents, Non-Conformances, Corrective Actions, Analytics, Risk Management

 

TRAINING AND DOCUMENT CONTROL
TRAINING MATRIX

Training and Document Control form the basis of any Quality System. Momentum’s Training Management System records employee training and provides tracking of pending or upcoming training is critical to maintaining compliance.

The Training module works independently or integrates with Document Control module to keep a track of the various competencies that are directly linked with an employee. Competencies can be assessed directly within the system or recorded as part of training courses that are held on site.

AUDITS AND INSPECTION MANAGEMENT
MOBILE FRIENDLY

  • Quickly import your current checklists into Momentum QMS.
  • Capture custom responses, record photographs, electronic signatures and more.
  • Raise findings and assign actions to team members or external users.
  • Schedule audits and ensure that previous audit findings are monitored and closed off.

RISK REGISTER
IDENTIFY, ASSESS, CONTROL & MONITOR

Import your current risk matrix and risk register and hit the ground running with your risk framework. Risks   may originate from Product Issues, Customer Complaints, Food Safety/HACCP, Hazards, Incidents etc.

Assess risks based on a risk matrix with any number of dimensions (Severity, Likelihood, Detectability etc). Risk matrices are completely configurable whereby users can also be supplied with guidance information so that they make informed decisions.

Implementation of controls can be delegated to team members and monitored until they are completed successfully. Alerts and monitors can be created to monitor and re-evaluate risks on a regular basis ensuring that no critical issues fall through the cracks.

MOMENTUM QMS PROFESSIONAL

Modify one of our existing applications or build your very own application from scratch.

Momentum QMS provides the ultimate flexibility with our professional edition.

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